Godwin Band Boosters Minutes
Executive Board Minutes 2/4/08
Call To Order
The meeting was called to order by President, Roby Monday,
at 6:35 PM.
Approval of Minutes
Minutes - The January minutes were not posted to the website
due to a link problem. This was corrected today so the minutes
are now available. Sallie brought a copy of the minutes to the
meeting. The Board voted to dispense with a reading of the January
minutes.
Announcements were made regarding two Godwin Band students
Nicole Ditto's picture was in the paper along with an article
about her long-jump accomplishments. She won the triple jump
and holds s the school record in long jump. Congratulations
Nicole.
Jeff Sutton suffered a broken neck in wrestling. Mr. Auman
reports that he is now back in school, wearing a neck brace.
Wishing Jeff a speedy a speedy recovery.
Treasurer's Report- Frances Campbell
Francis distributed a budget summary to the Board.
Student accounts are posted. Student accounts will be updated
this week and will include both the cookie sales and spring
trip payments.
Note that the cookie sale credits have not yet been posted.
All expenses for the Field Show have been paid.
The fruit sales resulted in a profit for both Band Boosters
and the student accounts.
Frances noted that the fees for the Indoor shows are higher
than anticipated. This needs to be considered when preparing
next year's budget.
Questions or further budgetary details may be addressed to
Francis Campbell.
Indoor Guard Show - March 8, 2008 - Roby Monday
Roby reminded the Board that this was a large fund-raiser last
year. It is an all day affair and requires much volunteer power.
Volunteers are needed for Fri PM to help with set up. Please plan
to sign up and be available to work.
Drinks and baked goods are needed. Please bring only name brand
sodas.
A lead is needed for judges - Vickie DeLand volunteered.
The first planning meeting has been held. The next planning meeting
is scheduled for Thus. Feb. 21st in the Band Room at 7:00PM
Nominating Committee - Roby Monday
Two volunteers are needed to serve as the nominating committee
for next year. A Senior parent is usually best. Their role is
to identify candidates for offices and call those folks. Office
positions include President, 1st Vice President, 2nd Vice President
for Ways & Means, Secretary and Treasurer. There is a two
year limit to serving in a position. Please let it be known if
you are interested in serving as an officer next year. Sandy Philp
volunteered to serve; still seeking one more parent.
The Nominating Committee needs to present a slate at the March
meeting. Nominations form the floor will be taken and may be added
in April. A vote is taken at the May meeting.
COMMITTEE REPORTS
Chaperones - Debra Bradshaw
12 chaperones have signed up for Spring Trip. At least 6 more
are needed.
Equipment - Chip Bragg & Robert Driggers absent
No report
Guard parents - absent
No report
Hospitality - Chris Klein absent, Roby Monday reporting
The Spring Concert and end of year banquet will be held in
May. Plans will begin for this.
There is a Pre-Festival concert March 4 at 7:30. The Board agreed
that a reception with refreshments will be held after that event.
Roby will contact Chris regarding this decision.
Membership - Sandy Philp
No report
Website - Henry Smith absent
Roby reports that the website has been updated.
Photography/Tribute book - Carol Butterworth
Melinda Whitehead is the master coordinator for the Tribute
book. It has been divided into sections and given to four people
to work on. It is in Publisher format. The Print Shop can handle
this format. Forms for tributes will be distributed soon. The
deadline is 5-10-08. Sample Tribute books are available for
anyone who would like to see one.
The cost estimate is $1700.00 for 200 books. This includes a
color cover. The cost is covered by advertisements.
Uniforms - no report
Uniforms will be needed on Spring Trip
Ways & Means - Laura Hudson
Cookie sales - 28 students participated for a total of $3510
in sales; this raised 41404.
Chorus has submitted the order. Cookies will be delivered this
Thursday. The truck arrives at 10AM. An alternate location will
be considered in case of inclement weather. The company ships
full cases but does not charge for an extras above what was
ordered. This means that there will be items available for sale
which will net 100% profit.
Car Washes
Laura is in process of scheduling car wash dates for the summer.
She contacted Nicole Williams at Wal-Mart. There will be no
matching funds for last year because we received too much money.
We cannot schedules dates until March 1st. Board members expressed
concern about Wal-Mart - it is harder to deal with, the administration
has not kept their agreements for matching funds, the parking
lot is busy and less safe and we do as well in fund raising
at Exxon in spite of less traffic. It was agreed to continue
to hold car washes at Exxon on Ridgefield. It would be nice
to have a second location but Wal-Mart will be a low priority
for locations.
Kings Dominion
Roby suggested considering the possibility of fund raising
through Kings Dominion. An adult will need to undergo the training.
10 kids go and work for 2 days. This has the possibility of
raising as much as $1600.
Cindy suggested fund raising through Rudinos. She will find
out how much other organizations raised.
Laura is working on plans for the Golf Tournament in the fall.
Francis stated that Ukrop's Golden Receipts began today for
one month.
Fund raising has not brought in what we had expected.
Mr. Auman's Report
Spring Trip plans have not yet been approved, thus plans are
delayed. The contract is now in the attorneys hands awaiting
approval. The hotel rooms were to have been paid for by last
Friday. The band will perform Fri PM and the choir will perform
Sat. Activities have not been booked.
Meeting adjourned at 7:30PM
Respectfully submitted
Sallie Bartholomew
Secretary
back to top
General Membership meeting 2/4/08
Call To Order
The meeting was called to order by President, Roby Monday,
at 7:35 PM
Approval of Minutes
The January minutes were not posted to the website due to a
link problem. This was corrected today so the minutes are now
available. Sallie brought a copy of the minutes to the meeting.
The Board voted to dispense with a reading of the January minutes.
Treasurer's Report- Frances Campbell
Francis distributed a budget summary to the Board.
Student accounts are posted. Student accounts will be updated
this week and will include both the cookie sales and spring
trip payments.
Note that the cookie sale credits have not yet been posted.
All expenses for the Field Show have been paid.
The fruit sales resulted in a profit for both Band Boosters
and the student accounts.
Frances noted that the fees for the Indoor shows are higher
than anticipated. Also, we anticipate more WGI shows. This needs
to be considered when preparing next year's budget.
Indoor Guard Show - Roby Monday
Roby reminded the Board that this was a large fund-raiser
last year. 50 teams have already registered. It is an all day
affair and requires much volunteer power. Volunteers are needed
for Fri PM to help with set up. Please plan to sign up and be
available to work.
Drinks and baked goods are needed from everyone. Please bring
only name brand sodas.
The first planning meeting has been held. The next planning
meeting is scheduled for Thus. Feb. 21st in the Band Room at
7:00PM
Nominating Committee - Roby Monday
Two volunteers are needed to serve as the nominating committee
for next year. A Senior parent is usually best. Their role is
to identify candidates for offices and to call those folks.
Office positions include President, 1st Vice President, 2nd
Vice President for Ways & Means, Secretary and Treasurer.
There is a two year limit to serving in a position. Please consider
filling a position. Let it be known if you are interested in
serving as an officer next year. Sandy Philp volunteered to
serve; still seeking one more parent.
The Nominating Committee needs to present a slate at the March
meeting. Nominations form the floor will be taken and may be
added in April. A vote is taken at the May meeting.
COMMITTEE REPORTS
Chaperones - Debra Bradshaw
12 chaperones have signed up for Spring Trip. At least 6 more
are needed.
Equipment - Chip Bragg & Robert Driggers absent
No report
Guard parents - Marty Riley
The Guard Show is called Autumn Leaves. The girls are practicing
hard and working on props and costumes. Their first show is
this weekend at Potomac Falls.
Indoor Show
Michael Auman reports that the indoor percussion team is the very
strong musically. Visuals have been more difficult due to not
having a consistent space to practice in and/or not having a large
enough area to lay down the floor. The name of the show is The
Heist. They will perform at the WGI held at Powhatan HS on 2/23.The
WGI regional is a huge National Circuit. Teams will be coming
from many states including TN, NC, and NJ. Details will be available
soon. The Godwin team will wear band pants, band shoes, an under
armor mock turtle neck and ski cap.
Hospitality - Chris Klein absent, Roby Monday reporting
The Spring Concert and end of year banquet will be held in
May. Plans will begin for this soon.
There is a Pre-Festival concert March 4 at 7:30. The Board agreed
that a reception with refreshments will be held after that event.
Roby will contact Chris regarding this decision.
Membership - Sandy Philp
No report
Website - Henry Smith absent
Roby reports that the website has been updated
Photography/Tribute book - Carol Butterworth
Melinda Whitehead is the master coordinator for the Tribute
book. It has been divided into sections and given to four people
to work on. It is in Publisher format. The Print Shop can handle
this format. Forms for tributes will be distributed soon. The
deadline is 5-10-08. Sample Tribute books are available for
anyone who would like to see one.
The cost estimate is $1700.00 for 200 books. This includes a
color cover. The cost is covered by advertisements.
Uniforms - no report
Uniforms will be needed on Spring Trip
Ways & Means - Laura Hudson
Cookie sales - 28 students participated for a total of $3510
in sales; this raised 41404.
Chorus has submitted the order. Cookies will be delivered this
Thursday. The truck arrives at 10AM. An alternate location will
be considered in case of inclement weather. The company ships
full cases but does not charge for an extras above what was
ordered. This means that there will be extra items available
for sale which will net 100% profit.
Car Washes
Laura is in process of scheduling car wash dates for the summer.
They will be scheduled at Exxon on Ridgefield. She has also
contacted Wal-Mart and will look into other locations.
Laura is working on plans for the Golf Tournament in the fall.
We will try to tie this in with Homecoming weekend.
Mr. Auman's Report
Spring Trip plans have not yet been approved, thus plans are
delayed. The contract is now in the attorneys hands awaiting
approval. The hotel rooms were to have been paid for by last
Friday. The band will perform Fri PM and the choir will perform
Sat. Activities have not been booked. Costs for other activities
will be included in the fees; there will be no additional costs.
The second payment for the trip is due tonight. The final payment
is due 3-3-2008. The cost for students will be approximately
$500.00. Chaperones are $100 less than students.
A question arose as to whether families get money back if they
do not use all the money in a student's account. It is difficult
to give money back due to tax issues. If you pay in cash, Boosters
would have to refund that money. However, if the money is raised
through a fund-raiser, you won't get it back. If money in an
account is not used, it stays in the students account. If a
graduating senior has money in the account, it can transfer
to a sibling. It is recommended that Seniors should pay exactly
what is owed.
Chaperones are needed for Spring Trip - please contact either
Mr. Auman or Debra Bradshaw.
Mr. Auman announced a concert this Wed, 2/6 at 7:30 - the Central
Virginia Jazz Orchestra, of which he is a member. They will
play selections including Count Basie, and Duke Ellington.
Thurs 2/7 Godwin hosts the District Theater Festival. This
will be a series of one act plays starting at 9AM.
All State auditions are on 2/23.
3.4 is the Pre-festival Concert.
3/13 the band will play at Hermitage HS
Auditions for chorus are 2/11 & 2/12 for the school play
Les Miserables. The orchestra will need various instruments.
Reminders - Roby Monday
Indoor Guard Show planning committee meeting 2/21 at 7:00
Chaperones are needed for Spring trip
Still need one volunteer to help on the Nominating Committee
Need one more volunteer to help coordinate the adult volunteers
for the Indoor Show
A copy of the composite photo from last year is available for
$15.00 - see Mr. Auman
Meeting adjourned 8:00PM
Respectfully submitted,
Sallie Bartholomew
Secretary
back to top
|
