Godwin Band Boosters Minutes

Executive Board Minutes 11/5/07

Call To Order

The meeting was called to order by President, Roby Monday at 6:38PM.

Roby announced that he will hold a post Field Show debriefing meeting for committee leaders on 11-15-2007 at his home. Please provide feedback as this helps with future shows.
He also announced that Principal David Myers will attend the General Meeting this evening. GBB is very fortunate to have this private meeting with the Principal. The Business portion of the General Meeting will be suspended for this special occasion.
The minutes were approved as posted on the website.

Roby recognized Chris Klein and members of the Hospitality Committee including Cindy LaFratta, Carol Butterworth and many new Freshmen parents for a fabulous Senior Banquet on Nov 2nd. Many thanks for a job well done and a memorable evening.

Roby expressed great thanks to the Field Show Committee chairs for their many hours of dedicated work resulting in a very successful Field Show on sat Nov. 3rd.

Approval of Minutes

The minutes of the October meeting were approved as posted on the web.

Treasurer's Report- Frances Campbell

Francis distributed a budget summary to the Board.
There are 6 students who owe fees - this is actually 4 as one is no longer in band and the other came in this evening. Sandy Philp has been instrumental in contacting these families and will continue to follow-up with them.
One student did not pay the $65.00 for transportation but has attended all of the events so she does owe this fee. This is likely due to either a misunderstanding or it was forgotten. Sandy Philp will contact the family.

Financial activity in October was dominated by the impact of competitions and football game performances. Fuel costs were higher than expected this year, so the cost for transportation exceeded the budget. This was offset by one less game day meal due to a postponed game on 10-26-2007.

Payments for warm-up apparel for Color Guard are lagging. The invoice was approved by the Rileys' and GBB has paid it. GBB is now awaiting payment from the Color Guard. The payments total $800-900.

Roby pointed out that a question for Mr. Myers would be what type of recourse GBB might have for students who do not pay fees, such as revoked parking privileges. Mr. Auman recommended deducting it from money in the student accounts designated for Spring Trip.

AIA payments have been re-structured. The entry fees are now 2x for each show - this is for the drum line and the Color Guard.

Further details may be obtained by contacting Francis Campbell.

COMMITTEE REPORTS

Chaperones - Debra Bradshaw

Things have gone smoothly. There is one more game. The freshmen parents have been great.

Concessions - Cindy Basil absent

Equipment -Absent

Guard Parents - Absent

Hospitality - Chris Klein

Chris expressed thanks and appreciation for her committee for presenting a successful Senior Banquest. She states that costs were within budget.
The Winter Concert is the next event. Chris circulated a sing-up list at previous meetings and will send e-mail reminders to those who volunteered to bring goodies. She plans to use the rest of the drinks that are left over but will need more.

Website - Henry Smith absent, Mark Bartholomew

Mark reports revising and updating the site to include upcoming itinerary, concert dates and times. He has updated the site each weekend. This includes photographs. Carol Butterworth and Dave Schwartz have graciously provided Mark with many CD's of photos. Mr. Auman will send the standings from the field shows to Roby who will forward them to Mark for posting on the web.

Tribute Book & Photography - Carol Butterworth

Carol will send an email to remind parents to submit photos for the Tribute book. A discussion was held regarding GBB purchase of Photo Suite and licensure issues. Carol will discuss format required with printers and present more details so that a decision canb e reached. It was agreed that GBB needs Freshmen parents to learn the process for putting this book together including layout, logistics and ad sales. Chip Bragg will sell ads but is not able to coordinate this.

Uniforms - absent

Jackets will be sent to dry cleaners. Pants will need to be taken home and washed. Washing instructions are available on the web and on the door of the uniform room.

Ways & Means - Debby Dip and Laura Hudson

Game sales were $32.00
Entertainment books - left over books were returned
Will give info and money to Francis
Students sold 232 out of 320 books. They earned 7.50 per book. For
every fifth book, the student received a $25.00 credit.
Citrus sales end today. Delivery is Thurs Dec 6th. Students help unload the truck. 5-10 parent volunteers are needed to sort the orders; please arrive by 10:30A.
Flag sales are from Nov 1st - 19th. Orders will be filled by winter break. Students earn 45% of their sales.
Cookie Dough goes on sale in January
Shirt orders - need a minimum of 12 in order to place an order
Offered a suggestion for a golf tournament. Mr. Auman states one was done about 10-12 years ago. Roby requested that Ways & Means develop a proposal and present it at the next meeting.
Other fund raising ideas presented including collecting cell phones/printer cartridges or Funding Factory.

Band Director's Report - Mr. Auman

He feels the students have worked hard and have done well. He was disappointed in the VBODA results due to obstacles that were unfair. These will be discussed at the band directors' meeting.

Indoor Guard Show is scheduled for March 8, 2008
The paperwork for the AIA Finals Championship was turned in; Godwin and Powhatan HS were the only ones who applied. There may be some chance that AIA will try to hold the finals at a different site such as UVa. We are awaiting their decision about location.

Spring trip - a payments due schedule needs to be devised
Awaiting approval for the trip before any further information can be given

Meeting adjourned 7:30PM

Respectfully submitted
Sallie Bartholomew
Secretary

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General Membership meeting 11/5/07

Call To Order

The meeting of the General Membership of the Godwin Band Boosters was called to order by President, Roby Monday at 7:30 PM.

The special guest this evening is David Myers, Principal, Godwin High School.

Approval of Minutes

The Minutes were approved as posted on the web.

Roby expressed great thanks to the Hospitality committee and volunteers for a fabulous Senior Banquet. He also expressed thanks to the many volunteers who helped with the Field Show, making it a great success. A post show review will be held next week. Roby encouraged the membership to e-mail comments to him.

Roby then introduced Principal Myers and turned the floor over to him.

Mr. Myers began by stating that he highly values and appreciates the band. He stated that he and the administration recognize that the Band requires tremendous parental support.

Mr. Myers moved to Richmond from Littleton, Colorado 6 yrs ago. He taught Social Studies, then served as an Assistant Principal at a HS in CO for 7 years. He and his wife moved back to Virginia to be closer to family. Mr. Myers is delighted and excited to be part of the Godwin community.

He described his two primary goals
- that each child should have a rapport with their teachers. He feels that rapport with the students is the most important quality a teacher can exhibit.
- to provide continuous school improvements. This may be done through small study groups, small professional groups, and making technology effective.

Mr. Myers stated that he is open to hearing issues and concerns and is always willing to meet with parents, students, and teachers to discuss these.

Roby asked about the goals for the school. Mr. Myers replied "to prepare the students for their world which will require the ability to collaborate and to apply creative problem-solving and to ensure written expression".

Mr. Myers described the STEP program which was begun with 9th graders and provides a mechanism for identifying those who are struggling and pairing them with core teachers. It also involves parent tutoring and/or teacher mentors.

Parents expressed thanks to Mr. Myers for listening and for recognition of the band.

Questions, concerns related to traffic and safety pre and post school and at events were expressed. Mr. Myers states that traffic engineering and the possibility of a light has been discussed previously. He realizes that this is a problem and will explore solutions further.

Roby described GBB's role which is to provides funds for the operation of the band, including purchasing instruments. Student fees pay for transportation, meals. Costs are a barrier to the success of the band. For example, if GBB does not meet its budget, scholarships for college are cut. It is also unfair for most students to pay and some not to pay as GBB absorbs those fees. Since GBB is not part of the school, there seems to be no recourse. Roby raised the question of how to handle situations when a student does not pay fees. An example might be to revoke privileges such as parking permits.

Mr. Myers replied that unpaid school fees are difficult for the HS too. Many go to the Central office and may go unpaid until senior year. The student may have moved by that time so the fee is never collected. He realizes this is a problem and expressed willingness to set up a meeting with Roby to outline resolutions.

A parent raised the question of how best to handle a situation where a student is not "clicking" with a teacher. Mr. Myers replied that there are many relationships between all of the teachers and students at the school. It is important for students to seek help working through such problems. It is most important to discuss the problem and seek resolution.

The GBB membership thanked Mr. Myers very warmly for his time and support of the Godwin Marching Eagles.

Sandy Philp announced that GBB directories are ready and will be sent home with students. She also had copies for pick-up this evening.

Citrus Fruit sales end today - turn in orders to Laura Hudson this evening

Mr. Auman has flag sale packets
.

Mr. Auman announced that since the purchase of computers, there has been no money for instruments from the County. Mr. Morton, the school Superintendent, has been very supportive of the arts; he was able to find $5,000 in the budget and an additional $9,000 for next year for a total of $14,000 for equipment for r next year.

Meeting adjourned 8:30PM

Respectfully submitted,
Sallie Bartholomew
Secretary

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