Godwin Band Boosters Minutes

Executive Board Minutes 12/12/05

(Rescheduled from December 5th due to snow day)

Call To Order

President Susan Taylor called the meeting of the Executive Board to order at 6:30 pm. She reported that a sympathy card from GBB was sent to Becky Battle's family on the death of Becky's mother.

Approval of Minutes

The minutes of the November 7, 2005 meeting were approved.

Band Director's Report

Mr. Auman reported that the room assignments for the spring trip are finished. The deposit for the trip is due and will be mailed to Walt Disney World soon. The next student deposit is due on January 11th and each student and chaperone should have $400 in their account at that time.

Treasurer's Report

John Lawrence presented the Treasurer's Report. Cash on hand as of December 5, 2005 is $43,861.31 with a checking account balance of $38,420.20 and savings account balance of $5,441.11.

John Lawrence announced that we now have an interest bearing commercial account. We made $12.65 last month in interest. Also, the Boosters received $695 in proceeds from Entertainment Book sales; John suggested that these monies be earmarked for the Scholarship Fund unless they are needed for other operating expenses. It was agreed that for the time being the money will remain in the Entertainment Book budget line; should it not be needed for general expenses by the Boosters, it will be transferred to the Scholarship budget line in the spring.

A motion was passed to move $50 into the account of each student who paid for game day meals and fall transportation. Not all the monies collected for game day meals were needed due to cancelled games, etc. and not all monies collected for fall transportation were used because coach transportation was needed for only one out-of-town competition instead of two.

A second motion was passed to use the remaining $980, left over after transferring unused funds from fall transportation to student accounts, for truck expenses for the spring trip.

The Treasurer's Report will be filed for audit.

Field Show and Winter Guard Show

Susan Taylor thanked everyone who helped with the Field Show and announced that a financial update will be available shortly. Susan noted that we should consider hosting the show the 1st weekend in November next year.

The Field Show DVDs will be available for pickup after tonight's concert for those who purchased them.

The Winter Guard Show will be March 5th. Everyone is needed to help with this show and planners are especially needed now.

COMMITTEE REPORTS
Equipment

Bob Loving explained that a GBB member has been graciously loaning the use of his pick-up truck for moving the ATV this marching season. Unfortunately the truck was damaged in the process of loading the ATV onto the truck. Because the use of the truck was of such great help to the Boosters, Bob requested that the Boosters consider giving the truck owner $500 (the cost of deductible) as a show of good will. After some discussion, it was decided to table this topic until Susan Taylor can confer with Mark LaFratta. Discussion will continue at the January meeting.

The next newsletter will be sent out by the end of next week. Ann Noles has received some information but has requested additional information be sent to her soon.

Tribute Book

Bev Myers and Sherry Galloway reported the Tribute Book is progressing. They will check with Carol Butterworth to see if we have received all the advertising payments from last year's book. It was suggested that pages be offered to senior parents at a reasonable price for offering a tribute to their senior in pictures and text (similar to what is offered for the GHS Year Book).

Ways and Means

Dan Watkins announced that we received a check for $120 from Chick-fil-A for the spirit nights. $3,176 was made on fruit sales and this money was credited to student accounts. The Otis Spunkmeyer fundraiser will be offered from 1/9 through 1/23.

A sign- up sheet for the January 2nd UR Concessions was circulated.

Chaperones

Becky Davis reported that at this time, all parents that have asked to chaperone the spring trip would be able to do so.

Misc.

Susan reported that our web master is not working out and that she will be pursuing other options.

Chris Klein announced that pictures of band and choral students will be taken on January 6th by Lifetouch. A composite picture will be made from the individual pictures taken. Ordering information will be sent home with the students prior to the January 6th; payment must be made at the time of the sitting.

No guard parents were present to report on the status of Winter Guard. Susan Taylor noted that the budget for Winter Guard was based on 16 participants (the number last year), but will need to be adjusted if this year's number is higher or lower. She will follow-up with Johnna Riley and Vicki DeLand.

Adjournment

The meeting was adjourned at 7:17 pm.

Chris Klein, Secretary

General Membership meeting 12/12/05

The General Membership Meeting had to be cancelled due to a school system snow day. Conflicts and the holidays made it impossible for us to reschedule. President Susan Taylor used the December 12th Winter Concert to make announcements to the general membership.