Godwin Band Boosters Minutes

Executive Board Minutes 4/3/06

Call To Order

President Susan Taylor called the meeting of the Executive Board to order at 6:40 pm.

Approval of Minutes

The minutes of the March 6, 2006 meeting, which were circulated to Board members via email, were approved.

Treasurer's Report

John Lawrence presented the Treasurer's Report. No bank statement has been received as of 4/3/06 so the checking and savings accounts could not be balanced. As of 3/20/06, the checking balance was $30,167 and the savings balance was $5454.54. Total income earned from the fall Field Show is $5,065.25.

Nominating Committee

John Lawrence reported that the Nominating Committee has proposed the following slate of officers for next year.
President Roby Monday
1st Vice President Kathy Jones
2nd Vice President Dan Watkins
Treasurer Francis Campbell
Secretary Sallie Bartholomew
The election will be held at the May 1st general membership meeting.

Indoor Guard Show

The Guard and Drum Line did well last weekend at the AIA Finals competition with the Guard placing 5th and the Drum Line 7th.

COMMITTEE REPORTS

Hospitality

Martha Phillips reported on the survey that was given to the students regarding the format of the end-of-year banquet. The decision was made to host a buffet style banquet like last year. She requested $750 for banquet expenses, which was approved by the board. It was decided to charge $14.00 per person, excluding seniors, which are covered by the Boosters.

Photography

Susan Taylor asked about the status of the composite picture and Chris Klein agreed to follow up with David Caldwell at Lifetouch.

Carol Butterworth asked the chaperones to give her any pictures from the Spring Trip.

Tribute Book

Bev Meyers reported that she could use some help from anyone familiar with Publisher 2000 or 2003. Sherry Galloway noted that senior ads are still available.

Web Page

Susan Taylor announced that Mark Bartholomew has agreed to be our new Webmaster for the remainder of the year.

Scholarships

There is currently $192 in the scholarship account. Roby Monday will call Wal-Mart to check on the status of their donation to the scholarship fund. The Boosters would like to offer two scholarships this year, but will hold off until the May meeting to make a final decision as to the number of scholarships and their amounts. Seniors will be given a handout with instructions for submitting their essay for consideration by the April 28th deadline. Roby Monday, Chris Klein, Debra Bradshaw, and Carol and Chris Butterworth have agreed to sit on the Selection Committee. Roby will make the final selection(s).

Ways and Means

Dan Watkins announced that the Boosters received $125.78 from Ukrops' (Benevo-Link Program). The next Chick-fil-A night is May 12th. Bruster Ice Cream coupon books are still available. Summer car washes have been scheduled for 7/8, 7/22, and 8/5 at Wal-Mart from 10 - 2.

Auman Report

Mr. Auman noted that the Band Festival went well with the Concert Band earning an overall rating of 2 and the Wind Ensemble a 1. The band was named a Virginia Honor Band. Godwin has earned the Blue Ribbon School Award from the Virginia Music Educators Association for achieving "Superior" (the highest) ratings at district festival by the top band (wind ensemble), chorus, and orchestra.

The band, orchestra, and chorus will perform Alexander Nevsky by Serge Prokoflev on May 25th. There will be two performances that evening (times to be announced) and there will be a charge to help cover the cost of renting the music.

Adjournment

The meeting was adjourned at 7:27 pm.

Chris Klein, Secretary

General Membership meeting 4/3/06

Call To Order

President Susan Taylor called the meeting of the general membership to order at 7:40 pm.

Approval of Minutes

The minutes of the March 6, 2006 meeting, which were circulated to Board members via email, were approved.

Treasurer's Report

Nominating Committee

COMMITTEE REPORTS

Hospitality

Martha Phillips reported on the survey that was given to the students regarding the format of the end-of-year banquet. The decision was made to host a buffet style banquet like last years. She noted that the food lines will start promptly at 6:00 pm this year and there will be additional seating along the perimeter of the cafeteria. It was decided by the board to charge $14 per ticket. The cost for the seniors will be covered by the Boosters.

Scholarships

The Boosters are hoping to offer one or two scholarships to graduating seniors this year. The amounts will be determined by the Board after we receive Wal-Mart's donation. The deadline for senior's to apply is April 28th and the recipient(s) will be announced at the Band Banquet.

Tribute Book

Sherry Galloway noted that there is still space available for senior tributes.

Ways and Means

Dan Watkins announced that the Boosters received $125.78 from Ukrops (Benevo-Link Program). The March 10th Chick-Fil-A fundraising night was successful; $38 was made on the Chick-fil-A wheel and we should be receiving a check for 15% of receipts submitted on behalf of the band. The next Chick-fil-A night is May 12. Summer car washes have been scheduled for 7/8, 7/22, and 8/5 at Wal-Mart from 10 - 2.

Chaperones

Debra Bradshaw thanked all the chaperones that helped with the Spring Trip.

Auman Report

Mr. Auman noted that the Band Festival went well with the Concert Band earning an overall rating of 2 and the Wind Ensemble a 1. The band was named a Virginia Honor Band and Godwin was named a Blue Ribbon School in Music. The Guard and Drum Line did well last weekend at the Regional Competition with the Guard placing 5th and the Drum Line 7th. The Guard and Drum Line will perform at the next pep rally and at our Spring Concert.

Fiddler OnThe Roof will be held the first week of May, Wednesday through Saturday at 7:30 pm.

The band, orchestra and choruses will be performing Alexander Nevsky by Serge Prokoflev twice on May 25th (times to be announced). The band's spring concert will be held on May 16th.

Spring Trip

Feedback from the Spring Trip was discussed. The general consensus was that the transportation, food, and accommodations were great. The kids were exhausted by the last night and it was suggested to let them have their late night earlier in the trip. Mr. Auman talked about the music workshops and a DVD of the concert band's workshop was shown.

Adjournment

The meeting was adjourned at 8:22 pm.

Chris Klein, Secretary