Godwin Band Boosters Minutes
Executive Board Minutes 5/1/06
Call To Order
President Susan Taylor called the meeting of the Executive
Board to order at 6:36 pm.
Approval of Minutes
The minutes of the April 3, 2006 meeting were approved as posted
on the web.
Treasurer's Report
John Lawrence presented the Treasurer's Report. As of 5/01/06,
the checking balance was $25,542.18 and the savings balance
was $5,459.17. Funds of $192 for the Sullivan Scholarship Fund
and $1,182.40 for Student Accounts have been designated leaving
$29,626.95 in available cash. John reported that four Indoor
Guard members still owe fees. Martha Philips volunteered to
contact these members. Chorus still owes the band approximately
$300 for the balance of tips for spring trip. A motion was made
and passed to reimburse Cary Mitchell $1,723.33 for Indoor Guard
costs.
The Treasurer's Report will be filed for audit.
Scholarships
Roby Monday is continuing to work with Belinda Payne at Wal-Mart
regarding a donation for the band playing at the store in October.
We will not know the total amount of the Wal-Mart donation until
mid May. Nine seniors submitted essays to be considered for
scholarships. Roby will email the Selections Committee the essays
this week.
The Executive Board discussed the scholarship program at length
and the fact that the scholarship was not initiated as an endowment
many years ago and therefore has not been self-supporting for
the last several years. Concerns expressed were the low balance
currently earmarked for scholarships ($192) and the uncertainty
of how much, if any, will be donated by Wal-Mart. A motion was
made and passed to offer two $1,000 scholarships this year with
funds from the general account making up the difference between
the $2,000 total what is currently earmarked plus whatever Wal-Mart
may contribute.
Misc
There was also lengthy discussion regarding Mr. Auman's request
for funds to purchase over $13,000 in instruments and equipment
for the band. A motion was made and approved to immediately
make available to Mr. Auman the $6,500 currently allotted in
the Booster budget for instruments. Discussion as to the possibility
of making additional funds available will be held at the June
meeting once the budget and designated funds can be better analyzed
in another month.
COMMITTEE REPORTS
Due time constraints, Committee Reports were not made at this
meeting.
Adjournment
The meeting was adjourned at 7:34 pm.
Chris Klein, Secretary
General Membership Meeting 5/1/06
Call To Order
President Susan Taylor called the meeting of the general membership
to order at 7:40 pm.
Approval of Minutes
The minutes of the April 3, 2006 meeting were approved as posted
on the web. Susan thanked Mark for serving as web master.
Treasurer's Report
John Lawrence presented the Treasurer's Report. As of 5/01/06,
the checking balance was $25,542.18 and the savings balance
was $5,459.17. Funds of $192 for the Sullivan Fund and $1,182.40
for Student Accounts have been designated leaving $29,626.95
in available cash. Expenditures, approved by the Executive board
and also approved by the general membership, were:
" $1,723.33 to Cary Mitchell for reimbursement of Indoor
Guard expenses
" $2,000 for two scholarships to be awarded to 2 seniors
" $6,500 to Mr. Auman for instruments and equipment.
COMMITTEE REPORTS
Field Show
Field Show will be moved to November 4th and planners are needed
to step forward to begin work on that show. Interested volunteers
should let Roby Monday or Kathy Jones know how they would like
to help.
Guard
Johnna Riley reported that color guard tryouts will be this
week and that we have several new students trying out.
Hospitality
Martha Phillips reported that the deadline for banquet reservations
is Friday, May 5th. Cookies and drinks are needed for the concert
on May 16th and a sign up sheet was passed around.
Photography
Chris Klein reported that David Caldwell at Lifetouch confirmed
that the composite would be completed in a couple of weeks.
No word on the cost for Booster to purchase a copy.
Carol Butterworth needs help putting together the senior photo
albums and asked anyone interested in helping to contact her.
Tribute Book
Susan Taylor expressed thanks to Bev Myers, Sherry Galloway,
and Carol Butterworth for publishing the Tribute book. Carol noted
that the Tribute Book should be ready to go to the printer in
a week and a half.
Ways and Means
Dan Watkins announced that the Boosters received $398.19 from
Chick-fil-A for the February and March band nights. The next
Chick-fil-A night is scheduled for May 8th. Summer car washes
have been scheduled for 7/8, 7/22, and 8/5 at Wal-Mart from
10 am - 2 pm. Bruster's Ice Cream coupon books are still available.
Dan reminded everyone that reenrollment is necessary each quarter
in the Benevolink program offered through Ukrops.
Mr. Auman's Report
Since Mr. Auman was not available due to "Fiddler on the
Roof" practice, Susan Taylor reported on band camp dates
and the upcoming Alexander Nevsky concert.
2006-2007 Election of Officers
Susan Taylor presided over the election process. The slate of
officers were introduced and then left the room. The following
were unanimously elected:
Roby Monday - President
Kathy Jones - 1st Vice President
Dan Watkins - 2nd Vice President
Sallie Bartholomew - Secretary
Francis Campbell - Treasurer
Susan thanked the new officers for their willingness to serve
and noted that the new terms begin on 6/1/06.
Adjournment
A reminder that the next meeting will be on June 5th. The meeting
was adjourned at 8:22 pm.
Chris Klein, Secretary
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