Godwin Band Boosters Minutes

Executive Board Minutes 6/4/07

Call To Order

The meeting of the Godwin Band Booster Executive Board was called to order by President, Roby Monday at 6:35PM.

Roby welcomed the Board members, New Officers were introduced;
President Roby Monday
1st Vice President Cindy LaFratta
2nd Vice President waiting for someone
Secretary Sallie Bartholomew
Treasurer Francis Campbell
Leon Auman Band Director
Roby thanked everyone for their participation on the Board. He also thanked Chris Klein and Carol Butterworth for the wonderful reception for the awards ceremony and Bev Myers, Carol Butterworth, sandy Philp, Monica Merchant, Chip Bragg and Joanne Monday for their role in the creation of the outstanding tribute Book.

Announcements
Sallie announced that the sign in sheets for each meeting will be placed at the doorway so that people can sing in on their way into the meeting.

Approval of Minutes

Minutes of the May meeting were approved as posted on the website.

Treasurer's Report- Frances Campbell

Roby applauded Band Boosters for a great job. Last year's fund raisers were very successful. We have been able to purchase >$13,000 worth of new instruments.

Francis distributed a financial statement and summary. Details are available from Francis upon request.

Discussion was held regarding payment for the extra charges for the Spring Trip. The following were factors contributing to these extra charges; 1) difficulty determining cost of accommodations 2) difficulty determining the number of participants. Francis discussed this problem with chorus boosters so that it can be avoided or minimized in the future. 3) the contract with the organizing company, Music Celebrations, was based on a fixed number of participants and we did not meet that number, therefore the cost was higher. 4) delays in approval for the trip by the County.

Francis discussion with Choral boosters resulted in lowering the original estimated band share from 2.309 to 1,520.40. A motion was made and the Board voted to pay Choral Boosters 1,520.40 to reconcile payment for Spring Trip.

Executive Board Planning Meeting will be held in early July, date TBA.

Committee Chair Update

Band camp/After School practices -
Chaperones - Debra Bradshaw, Cindy LaFratta
Concessions - need chair
Equipment - Robert Driggers, Chip Bragg. Request more help
Newcomer/Freshmen Liaisons - Roby Monday
Guard Parents - Johnna and Marty Riley
Hospitality - Chris Klein, carol Butterworth
Membership - Sandy Philp
Photography - carol Butterworth
Tribute Book - Lori Green Braen
Uniforms - Susan Jonte. Possibly Laurel Harmon. Contact Laura Hudson who indicates
She sews.
Ways and Means - still looking for a chair
Web Site - Lori Green Braen
Web Site updates - Mark Bartholomew
Audit Task Force - need two volunteers who are not Board members plus Cindy LaFratta to audit 2006-2007

COMMITTEE REPORTS

Chaperones - Debra Bradshaw

Plan to have chaperones at every day of band camp. Sign up sheets will be available.

Newcomer/Freshmen Liaison - Roby Monday

Mr. Auman will provide Roby with a list of newcomers. Each liaison will be assigned about 7 families to contact at strategic times and to be available to answer questions.

Mr. Auman's Report

Band Camp begins Aug 13th. The first week is 8-12, 2nd week 8-4, the 3rd week 4-8. Everyone practices at each session.
Next year's show is entitle "Electronica". Students are learning the music now.

New Business:

Meeting adjourned 7:30PM

Respectfully submitted
Sallie Bartholomew
Secretary

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General Membership meeting 6/4/07

Call To Order

The meeting of the Godwin Band Boosters General Membership was called to order by President, Roby Monday, at 7:35PM.

Roby welcomed the newcomers and thanked everyone for coming. He introduced the Board members. Roby reviewed the purpose of the Band Boosters which is to support the band; examples of purchases to support the band in the past year are instruments, providing scholarships and having photographs reframed.

The PowerPoint slide show of the "Year in Review" was shown.

Announcements
Circulation of the Sign In Sheet.
Tonight's meeting described: business items will be addressed. Students will then be dismissed to meet student leaders and be measured for uniforms.

Approval of Minutes

Approved as posted on the Minutes of the May meeting were approved as posted on the website.

Treasurer's Report - Francis Campbell

Francis distributed the financial summary to the general membership. 2006-2007 was a successful year. Both the Field Show and the Indoor Guard Show did very well. Details may be obtained from Francis.

Student Leaders

Lauren Philp, Jasmine Jonte, and Nicole Ditto were introduced by Mr. Auman and students dismissed to their section leaders.

Calendar Review and Band Program Overview - Mr. Auman/Roby

Summer events: car washes, dates posted on the website
Band camp, Aug 13-30th
Everyone attends everyday M-F first 2 weeks, M-Th 3rd week.
First week 8-12. Second week 8-4 third week 4-8.
Info will be posted on the website soon.
Newcomer packets
Includes important information about the Boosters
Schedule
Jacket available in wool or nylon. Need to be ordered in August.
Liaisons will be provided for newcomer families
Fee night - there is a correction - it is Aug 9th from 4-8PM
Fees reviewed
The medical form is to be filled out but NOT signed. It must be signed in the presence of a notary. Notaries will be available on fee night. Bring the form and sign it then.
Payment envelopes are provided.

Committees Activities- Roby

Sign Up sheets are in the back of the room. Please consider volunteering to chair a committee or to help
Band camp/After School practices - need help, please sign up
Chaperones - Debra Bradshaw, Cindy LaFratta
Sign up to supervise students at car washes
Concessions - need chair
Equipment - Chip Bragg and Robert Driggers
Need help
Newcomer/Freshmen Liaison - Roby Monday
Veteran parents will be assigned 7 newcomers to contact before band camp, first game, competitions, to serve as a resource person.
Guard Parents - Johnna and Marty Riley
Hospitality - Chris Klein and carol Butterworth
Membership - Sandy Philp
Web Site - Lori Green Braen
Photography - Carol Butterworth
Tribute Book - Lori Green Braen
Uniforms - Susan Jonte/
Ways and Means - needs a chair
Audit task Force - Roby
Need 2 people who are not on the Board plus Cindy LaFratta

Mr. Auman's Report

Godwin's band received Superior ratings for concert band and wind ensemble.

Next year's show is entitled "Electronica". It is different, more involved, more work. It is also fun. The show is based on the advent of the synthesizer and was written especially for a field show. The students are already working on the music.

The school board approved giving 0.5 credit at the honors level for those participating in Marching Band.

Marching Band is no longer required. This allows students who have conflicts with other activities to remain in band.

Mr. Auman commented that music and marching make students smarter. Students who march score higher on SAT's by 60 points. Colleges look at music majors. 77% of those admitted to medical school are music majors vs. 44% from the biochemistry major. Student grades are better during marching band season. They have goals, they work hard, they are scheduled, and they are using both sides of their brain and their entire body.

8th grade drum try outs will be held Friday 6/8 at 4:00.

Spring Trip next year is to be decided. The timing of it is tricky due to Easter, SOL's and coordination with Chorus. Destination and dates TBA.
Band Camp instructors this year include Devin, Ryan Scott's dad, Chris Auman and Michael Auman.

Roby read a thank you note from graduating Senior, Kevin Loving, thanking band Boosters for the $1,000 Tim Sullivan scholarship award.

It was announced that the drum line played for a block party given for a soldier returning from Iraq. During the party, one of the soldier's family members, a child with Down's syndrome, was allowed to pay the drums. It was a moving time for all involved and displays the big-heartedness and community outreach of drum line and the entire the Godwin band program.

The meeting was adjourned at 8:30PM

Respectfully submitted,
Sallie Bartholomew
Secretary

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